One job, first enquiry
to paid.
KitSlate follows a single booking the whole way through — each stage feeding the next. Here is exactly what happens at every step, what each document does, and how it reaches the people who need it.
Enter the sandbox →From first enquiry
to PAID — one connected pipeline.
Every stage feeds the next — equipment prices the quote, the quote becomes the call sheet, the shoot day becomes the invoice, and every document sends as a real email from your company.
The whole flow, in real screenshots.
One real booking — Fireside Chat — Ep. 4 — from the job hub to a confirmed crew and a paid invoice. Every screen below is the live KitSlate app.
Every booking, one place to run it.
Home is your morning read — what’s shooting, what’s owed, and what still needs sending. The bar across the top counts every enquiry coming in and every document going out: sent, opened, confirmed.
Build the kit from your own store.
Every camera, lens and light lives in your inventory — serials, cases, day rates and market rates attached. Bundle items into reusable kits, then drop them onto a job’s gear list in a tap. This is the spine every other document hangs off.
The production quote.
Equipment, crew, studio and fees on one branded quote — line items, subtotals, totals and your payment terms, ready to send from the company running the job.
Plan the shoot day.
Crew, cast, schedule, locations, contacts and the day’s weather — filled from the job. You build and edit it in the app on the left; it renders as the clean, branded sheet on the right that emails to your crew.
Everyone gets their own copy.
One tap on Send to crew emails each person their own call sheet — real email from the company running the job, the whole sheet in the body and a PDF attached. No group thread, no “did you get it?”
They confirm without logging in.
A Confirm button rides inside every email. One tap — no login, no app to install — and they see they’re locked in for the day. However they reply, it lands in your Messages.
Watch it land, name by name.
Every document you send and every enquiry that comes back sits in one Messages inbox. Call sheets show who opened and who confirmed; quotes and invoices show delivered and opened — live.
Turn the quote into a bill.
One click freezes the accepted quote into a numbered, dated invoice. It sends as branded email, and Wave or QuickBooks sync the paid / unpaid status back to your Income Tracker.
Talent releases, e-signed.
Attach a model & appearance release to a job that already has a call sheet and the cast fills itself in. Each signer gets their own private link; minors are flagged for a guardian signature — signed / awaiting shows per person.
How delivery works.
Nothing here is a PDF you download and attach yourself. Every document sends itself — and tells you what happened next.
Sent for real. Tracked for real.
Documents go out as branded email from whichever company is running the job — not from a generic no-reply, and not as an attachment you have to manage.
One workspace, every company.
Run more than one business? Each keeps its own jobs, calendar, branding and books — and every document above prints and sends under whichever company owns the job.
The paperwork wears the right hat.
You never pick a template. The company running the job sets the letterhead, colours, bank details and the address every email sends from — so a client only ever sees the business they hired.
Shared rates & your data.
Two promises that make everything above safe to rely on — price against the market without guessing, and never get locked in.
Price against the market, not guesswork.
Everything you put in, you can take out.
See it move.
The sandbox is a full, populated workspace — send a document, watch the status change. No account needed.
Enter the sandbox →